Petrol Pump Stock Management Software for Tanks, Dip and Variance
Keep complete control over every fuel tank and stock movement — from opening stock and daily dip to variance and adjustments.
Stock not matching? First know both numbers
Every pump has two stock figures. Expected stock is what the books say should be in the tank: opening stock plus deliveries minus sales. Physical stock is what the dip rod and the dip chart say is actually there. The gap between them is the variance.
Sanchay keeps both figures for every tank, every day. When the dip reading is entered, the dip chart gives the physical stock, the software compares it with the expected stock and the variance is in front of you — while there is still time to find the reason.
Petrol pump stock management for every tank
Tank management
Set up each tank with its product.
Tank capacity
Capacity is stored for every tank.
Opening stock
The day starts with a known opening stock.
Closing stock
Closing stock is recorded at the end of the day.
Daily dip readings
Dip readings are entered tank-wise every day.
Dip chart / calibration
The dip chart of the tank converts the dip into litres.
Expected stock
Worked out from opening stock, deliveries and sales.
Physical stock
Taken from the dip reading and the dip chart.
Stock variance
The difference between expected and physical stock.
Stock adjustments
Adjustments are recorded, and can require approval.
Testing / internal-use quantity
Fuel used for testing or internal use is recorded separately.
Tank-to-tank stock transfer
Transfers between tanks are recorded as stock movement.
Track every litre from tanker to tank to nozzle
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1
Start with opening stock
Each tank begins the day with its opening stock.
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2
Add deliveries, subtract sales
Tanker deliveries add to the stock and meter-based sales reduce it. This gives expected stock.
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3
Enter the dip reading
The dip chart converts the reading into litres. This gives physical stock.
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4
Review the variance
Expected and physical stock are compared for every tank, and any adjustment is recorded with its reason.
Why it matters
Variance is seen early
A daily comparison shows a difference the same day, not at the end of the month.
Every movement has an entry
Deliveries, sales, testing quantity, transfers and adjustments are all recorded.
Adjustments stay accountable
A stock adjustment can require approval and is kept in the audit trail.
Questions about tank and stock management
No. Sanchay works with the dip readings your staff take and the dip chart of your tank. The readings are entered in the software and the stock is calculated from them.
Expected stock is the opening stock plus the quantity received from tanker deliveries minus the quantity sold according to the meter readings. Testing or internal-use quantity and tank-to-tank transfers are recorded as stock movements as well.
Stock variance is the difference between expected stock and physical stock. Sanchay shows it for each tank so you can review it daily.
Stock adjustments can be set to require approval. Each adjustment records the user, the old value, the new value, the reason and the time.
Related features
Every module shares the same data, so one entry is never typed twice.
Tanker & Fuel Delivery
Record tanker deliveries with invoice details, before and after dip, received quantity and stock update.
Explore tanker & Fuel DeliveryFuel Sales & Meter Reading
Record opening and closing meter readings nozzle-wise. Litres and sale amount are calculated automatically.
Explore fuel Sales & Meter ReadingRoles, Approvals & Audit Trail
Five roles with the right access, approvals for important changes and a complete activity history.
Explore roles, Approvals & Audit TrailTank & Stock Management is part of Sanchay petrol pump management software. See all petrol pump software features
See tank & Stock Management in a demo
Book a demo with our team and see how Sanchay runs your pump — from shifts and stock to staff and credit.