Petrol Pump Staff Salary Management with Overtime and Advances
Manage complete employee information, working hours, overtime and salary from the same system that runs your shifts.
Salary day should not need three registers
Attendance is in one register, advances are in the cash book, overtime is in somebody's memory. At the end of the month the salary is calculated from all three — and every figure can be questioned.
Sanchay keeps the employee profile, shift timings, working hours, approved overtime, advances, deductions, incentives and bonus together, so the salary is calculated from records that were made on the day.
The salary starts from verified attendance: employees mark attendance in the staff app with GPS and a live photo, and working hours are recorded against the shift timings. Overtime counts only after approval. Advances and deductions are taken into the calculation, incentives and bonus are added, and the salary payment history shows what was paid to whom.
Staff, overtime and salary in one system
Employee profiles and roles
Complete employee information with the role of each person.
Shift and nozzle assignment
See the shifts and nozzles an employee has worked.
Working hours and shift timings
Working hours are recorded against the shift timings.
Overtime tracking
Extra hours are tracked as overtime.
OT approval and calculation
Approved overtime is calculated and included in salary.
Salary calculation
Salary is calculated from the records in the system.
Salary advance
Advances given to staff are recorded and adjusted.
Deductions
Deductions are recorded against the employee.
Incentives and bonus
Incentives and bonus are added to the salary.
Salary payment history
Every salary payment stays on record.
Attendance
Attendance history is part of the employee record.
Performance history
Shifts, nozzles and sales build the history of each employee.
From shift to salary
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1
Create the employee profile
Add the employee with role and details.
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2
Record the working days
Attendance, shifts and working hours are recorded as the month goes on.
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3
Approve the overtime
Overtime is tracked and approved before it counts.
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4
Calculate and pay
Salary is calculated with advances, deductions, incentives and bonus, and the payment is recorded.
Why it matters
No month-end disputes
Overtime, advances and deductions are recorded when they happen.
One record per employee
Profile, attendance, shifts, salary and performance history are in one place.
Only approved overtime is paid
Overtime is included in salary after approval.
Questions about staff, overtime and salary
Working hours are recorded against the shift timings. Extra hours are tracked as overtime, and approved overtime is calculated and included in the salary.
Yes. Salary advances are recorded against the employee and are taken into the salary calculation together with deductions, incentives and bonus.
Yes. Salary payment history is kept for every employee.
Yes. Staff management keeps each employee's profile, role, shift and nozzle assignments, attendance, overtime, salary and performance history in one place.
Access depends on the role. Every employee sees only what they need, and the Owner has complete control.
Related features
Every module shares the same data, so one entry is never typed twice.
GPS & Live Photo Attendance
Verify staff attendance using the pump location and a live photo, with late marking and leave.
Explore gPS & Live Photo AttendanceShift & Nozzle Management
Assign employees to specific shifts and nozzles, track meter readings and complete shift reconciliation.
Explore shift & Nozzle ManagementExpenses & Maintenance
Track daily expenses, petty cash and approvals, plus repairs, equipment and service history.
Explore expenses & MaintenanceStaff, Overtime & Salary is part of Sanchay petrol pump accounting software. See all petrol pump software features
See staff, Overtime & Salary in a demo
Book a demo with our team and see how Sanchay runs your pump — from shifts and stock to staff and credit.