Petrol Pump Credit Customer Management for Udhaar, Ledger and Outstanding
Manage all credit customers and their transactions digitally — and give each customer their own mobile access to the account.
Udhaar is business. Untracked udhaar is loss.
Transporters, contractors and local businesses fill on credit and pay later. The slips pile up, the ledger is written once a week, and when the customer asks for the balance nobody has the same number.
Sanchay records every credit transaction against the customer at the time of fuelling. Credit limit, credit period, outstanding amount, payments and ageing are always up to date — for you in the software, and for the customer in their own app.
Petrol pump credit customer management
Credit customer registration
Register each credit customer with their details.
Mobile number based identification
Customers are identified by their mobile number.
Credit limit
Set how much credit each customer may take.
Credit period
Set the number of days allowed for payment.
Outstanding amount
The amount due from each customer is always visible.
Credit transactions
Every credit fill is recorded against the customer.
Customer ledger
A ledger of transactions and payments for each customer.
Payment collection
Record payments as they are collected.
Payment history
All payments received from the customer.
Ageing report
See how long each amount has been outstanding.
Customer statements
Statements of account for each customer.
The credit customer mobile app
Give credit customers their own mobile access, so the balance is never a surprise.
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1
Login with the registered mobile number
The customer uses the mobile number registered at your pump.
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2
See fuel purchased and transactions
Total fuel purchased and the full transaction history are available.
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3
Check outstanding and payments
Outstanding balance and payments made are shown in the app.
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4
Manage vehicles and request fuel
Customers view vehicle-wise transactions, manage multiple vehicles and submit fuel requests.
Why it matters
One balance, both sides
You and your customer look at the same transactions, payments and outstanding.
Follow-up with facts
The ageing report shows which amounts are oldest, customer by customer.
Limits you decide
Credit limit and credit period are set per customer, and an override can require approval.
Questions about credit customer management
Credit customers are registered with their mobile number, and that number identifies them for every transaction.
Yes. Credit limit and credit period are set for each customer. A credit limit override can be set to require approval.
Total fuel purchased, transaction history, outstanding balance, payments and vehicle-wise transactions. Customers can also manage multiple vehicles and submit fuel requests.
That is your decision. Loyalty for credit customers is a pump setting that can be switched ON or OFF. When it is ON, points are earned automatically and rewards can be redeemed.
Related features
Every module shares the same data, so one entry is never typed twice.
Fleet & Fuel Requests
Manage customers with many vehicles and let them request fuel for a specific vehicle from the app.
Explore fleet & Fuel RequestsCash Reconciliation & Daily Closing
Compare expected and actual collection for every shift and day, then approve and lock the day.
Explore cash Reconciliation & Daily ClosingCustomer & Loyalty Management
Keep complete customer and purchase history, and reward customers with points, rewards and campaigns.
Explore customer & Loyalty ManagementCredit Customer Management is part of Sanchay petrol pump billing software. See all petrol pump software features
See credit Customer Management in a demo
Book a demo with our team and see how Sanchay runs your pump — from shifts and stock to staff and credit.